Job Responsibilities: 

Procurement:

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• Researching and negotiating with suppliers to obtain the best price and value for goods and services.

• Computing and updating project costs to ensure accurate budgeting.

• Collaborating with suppliers to optimize processes and achieve cost-effectiveness.

• Preparing and sending quotations to clients based on their requirements.

• Processing purchase orders once supplier quotations are approved by the Managing Director.

• Handling inquiries from both customers and suppliers regarding order status, changes, or cancellations.

• Contacting suppliers to schedule or expedite deliveries and resolve any delivery-related issues.

• Reviewing orders to verify accuracy and adherence to specifications.

• Maintaining a comprehensive list of suppliers and updating product information in the CRM system.

• Keeping track of invoices, purchase orders, and quotations in the CRM system.

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Public Relations Officer (PRO):

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• Submitting correct documentation to the DMCC for employee residence visa applications, work permits, and tourist visa applications.

• Monitoring and following up on visa processing to ensure timely completion.

• Ensuring the renewal and update of trade licenses and other company certificates in the UAE.

• Managing the renewal and maintenance of company leases in the UAE.

• Adhering to company policies and procedures for the processing and delivery of assigned services.

• Obtaining visas from other embassies in the UAE for staff members' business travel.

• Maintaining the confidentiality and security of company and employee documents.

• Coordinating with DMCC officers to track the status and delivery of requested visas and official documents.

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Human Resources:

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• Managing the staff recruitment and selection process, including preparing notices and advertisements for vacant positions.

• Scheduling and organizing interviews for potential candidates.

• Conducting reference checks on applicants and notifying unsuccessful candidates.

• Providing advice and assistance to staff regarding pay and benefits systems.

• Ensuring accurate job descriptions are in place for each position.

• Monitoring daily staff attendance and investigating reasons for absences.

• Recommending solutions to address chronic attendance difficulties.

• Coordinating actions to cover scheduled absences, such as holidays or travel, to ensure service continuity.

• Informing affected staff of unexpected absences and managing actions for continuity of services.

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Accounts & Finance:

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• Processing payments and documents, such as invoices, journal vouchers, and employee reimbursements.

• Calculating rates for purchases and verifying billed items against orders and receipts.

• Disbursing funds and making change as necessary.

• Depositing money as directed.

• Preparing and submitting purchase orders.

• Managing the company's account transactions.

• Updating data for monthly payroll and payment receipts, invoices, and petty cash reports.

• Collaborating with auditors for the yearly financial report.

• Preparing monthly expenses reports for the Managing Director and forecasting expenses on a monthly basis.